Using accounts registered on work email could save your business or protect corp files at least.
On a daily basis, we faced with situations when personal and business account get blurred or united. The pandemic and rise of work-from-home teams have made this even more pronounced. In this article, we'll consider several cases that could lead to the company's data leaks, and how to avoid these situations.
📍 Case 1: An employee that registered an account on private email leaves your company. After leaving your company, an employee could continue using corp files for personal purposes or working on your competitor. In most cases, the employer even doesn't know about this or may find out about it by accident.
Result: We're unable to do anything with private account by the company request. All files that were uploaded to a private account belong to the owner, NOT the company.
📍 Case 2: A project manager have been uploading files to private cloud storage and have been adding links to these files to tasks description for several years. Now he decided to change profession, left the company and removed unnecessary files from his private storage. As the result, all tasks created by this manager have lost all files in the description.
Result: Some tasks lost visual part in the description that couldn't be restored, because nobody knows where to look for these files.
📍 Case 3: A designer have been uploading screenshots and videos of his work on a review to private cloud storage using nice short links. After some time, sketches of future projects become published before release by an accident.
Result: Private files become public before release.
It's the most popular cases that could be avoided by informing employees and using proper accounts with trusted services.
To prevent these incidents:
- Ask employees using work email
- Create Team Account to set up basic security settings and keeps files under control
- Create Enterprise Account to get access to advanced security tools, including restrictions of using non-corp cloud services and pre-define setting in Monosnap app. Learn more...